Privacy Policy

Last Updated: September 2026

This privacy policy explains how Declan Hunter-Reed collects, uses, stores, and protects your personal data when you visit this website, contact me regarding professional services, or download resources.

I am committed to treating your personal information with transparency, respect, and strict confidentiality in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who I Am (Data Controller)

For the purposes of applicable data protection law, the Data Controller is:

2. The Information I Collect

Depending on how you use this site and my services, I may collect the following types of personal data:

  • Professional & Inbound Inquiries: When you fill out the contact form or send an email regarding speaking, training, or consultancy, I collect your name, business or preferred email address, organisation or service name, job role/sector, and details provided within your message.

  • Resource Downloads & Communications: If you sign up to receive a digital copy of Understanding Chemsex or direct professional updates, I collect your name and email address.

  • Transactional & Contractual Data: For clients commissioning workshops, audits, or keynotes, I collect billing addresses, purchase order numbers, finance contact details, and banking information necessary for invoicing.

  • Technical & Browsing Information: Minimal analytical data, including anonymised IP addresses, browser type, operating system, and pages visited, collected through privacy-focused analytics to ensure website security and performance.

3. Sensitive / Special Category Data Disclaimer

This website and its associated contact forms are intended strictly for professional, commercial, and organisational inquiries (e.g., NHS trusts, local authorities, charities, and conference organisers).

  • No Personal Clinical Support: I do not provide 1-to-1 medical advice, acute crisis intervention, or personal casework through this website.

  • Unsolicited Sensitive Disclosures: If you inadvertently disclose sensitive health information, substance use history, or personal trauma via website forms or email, this data will not be stored for marketing or commercial profiling. It will be treated with strict confidentiality, permanently deleted once handled, or signposted to appropriate confidential support services where appropriate.

4. Lawful Bases for Processing

Under UK GDPR, I only process your personal data where there is an established legal basis:

  • Legitimate Interests: To evaluate incoming speaking or training inquiries, provide fee quotes, schedule discovery calls, and respond to professional messages.

  • Contractual Necessity: To perform and deliver agreed training sessions, deliver keynotes, manage project deliverables, and issue invoices under commissioned contracts.

  • Legal Obligation: To comply with statutory financial and accounting laws (e.g., retaining sales invoices and purchase orders for HMRC tax reporting).

  • Consent: When you explicitly opt in to receive a downloadable toolkit, resource, or newsletter update. You can withdraw your consent at any time.

5. How I Use Your Information

Your information is used solely to:

  • Respond to your inquiries and arrange discovery calls.

  • Deliver workshops, consultancy reports, and speaking engagements.

  • Send requested materials, such as Understanding Chemsex.

  • Issue invoices, process payments, and maintain statutory business accounts.

  • Maintain website functionality, security, and spam prevention.

I do not sell, rent, or trade your personal data to third parties for commercial marketing purposes.

6. Third-Party Service Providers (Data Processors)

To operate my website and professional practice securely, I work with select third-party service providers who process data on my behalf under written confidentiality terms:

  • Website Hosting & CMS: Platform servers hosting website files, forms, and SSL certificates securely.

  • Email & Workspace Providers: Professional email infrastructure (e.g., Google Workspace) protected by two-factor authentication.

  • Accounting & Invoicing Platforms: Cloud accounting tools used to issue proposals, receipts, and track tax documentation.

  • Analytics Providers: Privacy-first analytics tools used to measure aggregate site traffic without cross-site tracking.

Where third-party platforms transfer data outside the UK or European Economic Area (EEA), appropriate safeguards (such as UK International Data Transfer Agreements or standard contractual clauses) are maintained.

7. Data Retention

I only retain your personal data for as long as necessary to fulfill the purposes for which it was collected:

  • General Inquiries: Stored for up to 12 months after the initial interaction if no ongoing working relationship develops, after which it is securely deleted.

  • Client Financial & Project Records: Invoices, contracts, and booking schedules are retained for 6 years following the end of the financial year to comply with UK tax (HMRC) regulations.

  • Mailing Lists / Resource Downloads: Stored until you unsubscribe or request removal.

8. Cookies and Tracking

This website uses cookies—small text files placed on your device—to ensure secure, efficient operation.

  • Strictly Necessary Cookies: Essential for the website and contact forms to function properly and resist security threats.

  • Analytics Cookies: Used to evaluate aggregate traffic and popular site content. You can manage or disable non-essential cookies via your browser settings or on-site cookie controls.

9. Your Legal Rights (UK GDPR)

Under UK data protection law, you have specific rights regarding your personal information:

  • Right of Access: You can request a copy of the personal data held about you.

  • Right to Rectification: You can request that inaccurate or incomplete information be corrected.

  • Right to Erasure: You can ask for your personal data to be deleted when it is no longer required for its original purpose or for legal compliance.

  • Right to Restrict Processing: You can ask to pause the processing of your data under certain circumstances.

  • Right to Object: You can object to data processing based on legitimate interests.

  • Right to Withdraw Consent: Where processing relies on consent, you may withdraw it at any time by contacting me directly.

To exercise any of these rights, please email hello@declanhunterreed.co.uk. All requests will receive a response within one calendar month.

10. How to Make a Complaint

If you have concerns about how your personal data is collected or handled, please reach out directly so I can address the issue promptly.

You also have the right to lodge a formal complaint with the UK supervisory authority:

  • Information Commissioner’s Office (ICO)

    Website: www.ico.org.uk

    Helpline: 0303 123 1113

    Address: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF